Advanced Records Management

Products And Services

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  Minnesota Offsite Records Storage Service Provider

  A prospective client recently told us, “We currently have 60,000 banker’s boxes with a competitor of yours and have no idea what’s in them. It’s easier to keep writing them a check each month.” Advanced Records Management (ARM) runs a monitor every 30 days that identifies items sent to us without information about their contents such as description, department, destroy dates, etcetera. This assures that you won’t find yourself in the same situation. While some customers prefer to maintain their own database, others want us to maintain a copy of this information as well. -Our offsite record storage services also include: -Online Customer Portal -O’Neil Record Center Software -Barcode Scanning/Validation -24/7/365 Delivery -Active Open File Storage -Customized Queries and Reporting -Customer Workspace and Viewing Room

  Link: Minnesota Offsite Records Storage Service Provider

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  Offsite Data Protection & Media Vaulting Services

  Some describe today’s information explosion as “the industrial revolution of data.” It is more important than ever to keep a backup copy of this critical data offsite. ARM has been protecting customer data in the only Firelock NFPA-certified media vault in Minnesota. -Our data vault features include: -Ceramic Fiber Construction -FM200 Fire Suppression -Ionized and Photoelectric Smoke/Fire Detection -Video Surveillance -Motion Detection -Key Card Access Control -Independent Climate Control -All systems are monitored by a third party central station. -Our services include: -24/7/365 Pickup/Delivery Service -Automated Long Term Media Rotation Scheduling -Barcode Scanning/Validation -Complete Chain of Custody Activity Reports -Counter to counter transportation service to disaster recovery site

  Link: Offsite Data Protection & Media Vaulting Services

• Shredding Services

  It seems that almost daily we read about another information breach or another case of identity theft. This is quickly becoming one of the most organized and costly crimes of our time. The digital age has changed the way we manage and store information and all platforms need to be protected against a breach. Advanced Records Management (ARM) has been providing document and data destruction services since 1995. We serve the Twin Cities area as well as outstate Minnesota. Our services include the certified destruction of: -Paper documents -Computer Hard Drives -USB Drives -Smart Phones -Backup tapes -CDs/DVDs -X-ray Destruction and Recycling Recent legislation (HIPAA, PCI, SOX) requires that certain guidelines must be followed when destroying confidential information. Our customers have peace of mind knowing all their sensitive materials are rendered indecipherable and non-negotiable, removing the threat of a data breach. Information security doesn’t end with businesses. Anything that has a signature, account number, social security number, or medical or legal information (including credit offers) should be securely shredded, including personal paperwork. Give yourself the gift of information security today!

  Link: Shredding Services

• Paper Shredding

  At Advanced Records Management (ARM), we make paper shredding easy! Choose the option that works best for you: -Drop Off Shredding: Bring your documents to our Plymouth location anytime between 8 a.m. and 5 p.m. Monday through Friday or call for a weekend shredding appointment. -Pick Up Shredding: We pick up your documents at a scheduled date and time. -Scheduled Shredding: We deliver locking security consoles to your business and pick up the contents on a fixed schedule determined by you. -Purge Shredding: We deliver 64-gallon lockable rolling totes for large office clean-outs or shred days. At ARM, we take no chances when it comes to the security of your information. We are NAID AAA Certified for custodial paper shredding. Our secure facilities are protected with motion detection, video surveillance and key card/keypad access. Our vehicles are marked with an assumed name to hide our identity. All of our employees are screened, insured, and have signed confidentiality agreements. All vehicles are locked if left unattended. Once your documents have been destroyed, we provide you with a Certificate of Destruction. Shredded paper is 100% recycled for sustainability. Let us help you protect your confidential information.

  Link: Paper Shredding

• Drop-Off Shredding

  Information security isn’t only for businesses. Anything that has a signature, account number, social security number, or medical or legal information (including credit offers) should be securely shredded. ARM accepts residential document destruction drop offs between 8 a.m. and 5 p.m. Monday-Friday and on weekends by appointment at our conveniently-located facility: Advanced Records Management (ARM) 13700 Watertower Circle Plymouth, MN 55441 (t) 763-553-1422 (f) 763-557-1891 (e) request@arm-mn.com Hours: Monday-Friday 8 a.m.-5 p.m., weekends by appointment Once you arrive, your job is done! Our employees will unload your documents from your vehicle and place them in a locked receptacle until they are shredded. We take no chances with the security of your confidential information. ARM is NAID AAA Certified for custodial paper shredding. ARM’s secure facilities are protected with motion detection, video surveillance and key card/keypad access. All of our employees are screened, insured and have signed confidentiality agreements. Once your documents have been destroyed, we provide you with a Certificate of Destruction. Shredded paper is 100% recycled for sustainability.

  Link: Drop-Off Shredding

• Hard Drive Shredding & Data Destruction Services

  SAFEGUARDING YOUR DATA ONE DRIVE AT A TIME In the digital era, ensuring the confidentiality and security of sensitive data has become paramount. Advanced Records Management (ARM) understands the significance of keeping your business’s secrets truly secret. That’s why we proudly offer top-notch hard drive shredding and data destruction services in the Minneapolis-St. Paul region of Minnesota. WHY CHOOSE ARM FOR DIGITAL DATA DESTRUCTION? 1. We scan and record the serial number of each drive/backup media. 2. We shred each item on-site at your location, while you watch. 3. You receive a Certificate of Destruction listing the serial numbers of each item shredded. 4. We take the pieces to a trusted, local recycler to be made into new, earth-friendly products. Let us help you keep your confidential information out of the wrong hands. For more information about our NAID AAA Certified hard drive shredding, or to schedule your on-site shredding service, please call us or complete the form on this page. OUR COMMITMENT TO THE ENVIRONMENT Beyond safeguarding your confidential information, ARM is committed to the environment. Electronic media contains metals, plastics, and toxic materials, so after the destruction process, the remnants are sent to a trusted, local recycler, transforming yesterday’s sensitive information into tomorrow’s eco-friendly products and protecting our environment. Unveiling Our Methodology: Our Advanced Hard Drive Shredding Procedure Step 1: Each drive or backup media is scanned and its serial number meticulously recorded. Step 2: We initiate on-site shredding at your premises, allowing you to oversee the entire procedure. Step 3: Post-destruction, you’re handed a Certificate of Destruction detailing the serial numbers of each destroyed item so you have a record of what was destroyed and proof of your legal compliance. Step 4: The remains are forwarded to a responsible, local recycler, where the materials are separated so they can start a new life as sustainable products. FAQs Q: How fast is the shredding process? A: Our state-of-the-art, 8-inch hard drive shredder can obliterate up to 500 hard drives, backup tapes, or CDs/DVDs/Blu-rays in just one hour. Q: Can you shred solid state drives (SSDs)? A: Yes, we shred SSDs to a particle size less than 10mm (3/8 inch). Q: What guarantee do I have that my data has been completely destroyed? A: With our NAID AAA Certification, you can be assured of the complete and secure destruction of your data. Plus, our on-site process lets you witness the procedure in real-time. Q: How do I schedule a service? A: It’s simple! Call us 763-553-1422 or complete the form on this page and our team will assist you with scheduling your on-site shredding service. YOUR MINNEAPOLIS-ST. PAUL HARD DRIVE SHREDDING COMPANY Advanced Records Management is more than just a service. We’re your partners in safeguarding your business’ legacy, reputation, and most importantly, its future. Don’t wait until it’s too late. Ensure your data’s absolute security.

  Video: Hard Drive Shredding & Data Destruction Services

  Link: Hard Drive Shredding & Data Destruction Services

• Computer Recycling

  SECURE, EASY AND EARTH-FRIENDLY Make sure your obsolete computer equipment doesn’t go into a landfill and keep your secure data out of the hands of thieves. At Advanced Records Management (ARM), our friendly, background-screened drivers come to you. You never lift a finger! OUR PROCESS 1. We haul all equipment slated for recycling to our truck, parked just outside your building. 2. We record all equipment serial numbers. 3. We shred any data storage components, such as hard drives, right there at your location before we leave. 4. You receive a Certificate of Destruction showing the serial numbers of each item we shredded or hauled away. 5. We take the pieces to a trusted, local recycler to be made into new, sustainable products. Let us recycle your old, obsolete computer equipment in the most secure and convenient way possible.

  Link: Computer Recycling

• Scanning & Imaging

  Our outsourced document scanning services provide an affordable and convenient solution for the successful conversion of paper records into a digital file format. We provide a thorough consultation that enables us to customize a scanning solution that best fits your business needs and budget, while our project managers get your scanning project completed quickly and precisely. HOW IT WORKS We do all the work for you: -Retrieve documents for scanning -Remove folders, staples, paper clips, rubber bands and binder clips -View the images as they are being scanned to ensure the highest image quality -Index each document and apply Optical Character Recognition (OCR) capability for easy searching later -Convert images to TIFF or PDF files on CD,DVD, or stored in our online image silo -Return hard copies to you, store them in our records center, or destroy them upon completion of scanning We are committed to preserving the security of your business records at all times. Throughout the scanning process, our background-screened scanning professionals maintain strict chain of custody protocols. SCAN ON DEMAND People often assume it is more cost-effective to scan rather than store. In fact, we can store a box for over 20 years for the same price as scanning its contents once. In addition, most of the documents in our records center are never accessed, but they still must be kept for legal and compliance reasons. Why scan your entire document inventory at great expense when you can scan only the documents you need, when you need them? This is why our scan on demand service is so popular. Scan on demand is extremely popular with medical clinics. If they need a patient chart or immunization record, we can save them the trouble of pulling the box or file, delivering it, then picking it up and re-filing it. We simply scan and send it to them—on demand!

  Link: Scanning & Imaging

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  Software Escrow Services

  WHAT IS SOFTWARE ESCROW? Software escrow is the deposit of software’s source code into an account held by a third party escrow agent. Escrow is typically requested by a party licensing software in order to ensure continued maintenance of the software. The source code is released to the Licensee if the developer files for bankruptcy or otherwise fails to maintain and update the software as promised in the software license agreement. LICENSEE PROTECTION If a Licensee of mission-critical software is concerned that the software creator will, for some reason in the future, no longer support that software, then the Licensee can request that the source code be placed in a software escrow account with us at Advanced Records Management (ARM) as a trusted third party. The Licensee will have the right to access the source code and support the software itself if certain pre-defined events occur. An escrow agreement also prevents the vendor’s rights to maintain control over its intellectual property in the absence of such circumstances. CONTRACTUAL AGREEMENTS Advanced Records Management offers the following standard agreements, which can then be customized to your specific needs and situation: -Two-Party Agreement: a contract between the Depositor and ARM (Escrow Agent), naming software Licensee(s) as beneficiary -Three-Party Agreement: A contract between the Depositor, Licensee(s) and ARM (Escrow Agent)

  Link: Software Escrow Services

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  Personal Vault Storage Service

  Take a moment and think about the things you could never do without. They might include collector or historical items and documents or things that carry sentimental value and are irreplaceable. In the critical moments of your life, what documents could you not operate without? In some cases, original documents are required, rendering copies unofficial. So, while it is good to have backup copies, safely storing the originals is vital—and keeping them on site may not be optional. Advanced Records Management (ARM) offers unparalleled security for your personal valuables and vital records in our secure vault. DOCUMENTS AND PROPERTY When taking a quick inventory of your valuables, it’s easy to overlook some. Here’s a short list of valuables that are best stored in a remote vault: -Wills -Trusts -Deeds -Property abstracts -Title certificates -Social Security cards -Birth certificates -Wedding certificates -Divorce papers -Passports -Collectibles (comic books, stamps, sports cards, etc.) -Photographs -Electronic media (CDs, USB drives, hard drives) with confidential or irreplaceable data LOCATION, LOCATION, LOCATION Storing valuables and vital records in your home leaves them vulnerable to fire, flooding, or other disasters. At ARM, we store your irreplaceable items in our secure, purpose-built vault that offers: -Off-Site Location – Our facility offers the protection that comes with storing your valuables away from your residence, in a vault and building that are both purpose-built for housing valuable and irreplaceable items safely and securely. -Climate Controls – Our vault features independent temperature and humidity controls—separate from the rest of our facility. The environmental conditions within the vault are constantly monitored and automatically maintained at the ideal levels for archival storage. -Ceramic Fiber Construction – Built to withstand hot and long-lasting fires, ceramic fiber is sandwiched between fire-resistant panels to protect your items from fire and heat. High-Tech Smoke and Fire Detection – Our smoke and fire detection system uses ionized and photoelectric technologies for early fire detection. -Waterless Fire Suppression – Our vault is equipped with FM200 gas fire suppression, which keeps your items safe from water damage. Multi-Layered Security – Our entire facility is protected by multiple security systems, and the interior and exterior of the vault are monitored via video surveillance and motion detectors. In addition, key card access controls ensure that only designated and authorized ARM personnel may access the vault. -Easy Access for You – When you need your items, it’s easy to access them. Just check in at our front office with your state-issued photo ID and we’ll bring your items to you in a secure and private room. HOW DOES IT WORK? -You place your items in our lockable, heavy-duty canvas storage bags -We store your bag(s) in our vault and use barcode technology to track them through the intake, storage, retrieval and return process -You get a dry, secure, fire-protected and climate-controlled space to keep your precious items so you can sleep soundly at night. THE ARM DIFFERENCE With 27 years of records management experience, ARM offers: -Simple billing with no surprises -Secure chain of custody -Strict authorized access list -Various sizes of lockable bags to fit both your items and your budget -Access to your items with only one hours’ notice Let Advanced Records Management’s Personal Vault Storage Service take the worry out of storing your valuable documents and items.

  Link: Personal Vault Storage Service